Teams and Collaboration
Teams in Corca are used for collaborative work: research projects, classes, engineering work, documentation, or any workflow where multiple people need access to the same documents and folders.
Team workspace
A team workspace contains shared documents, folders, permissions, and published content. Typical structure can be:
Engineering Team
├── Models
├── Reports
├── Documentation
├── Drafts
├── Published
├── Chats
├── Members
└── TrashAll team members see the same workspace structure and have access to same documents.
The workspace also has its own public permalink, similar to a username. Published documents can be accessed through the team’s public page.
Creating a team
You can create a new team from your personal account.
Click Create Team
Enter a team name
Choose a username/permalink
Add an avatar if needed
Invite collaborators
Roles and permissions
Role | Capabilities |
|---|---|
Owner | Full control over workspace and members |
Admin | Manage members and workspace settings |
Member | Work with shared documents and folders |
Permissions apply to the entire workspace rather than individual documents.
Inviting members
You can invite collaborators using email or invite links.
Open Team Settings
Click Invite Member
Enter an email or copy an invite link
Send the invitation
When someone accepts the invitation, the workspace appears automatically in their account. No additional setup is required.
You can invite several people in one step. Paste a list of email addresses separated by commas, semicolons, or new lines. Corca shows one row per valid address and an Invite all (N) button — or press Enter. Anything that isn't an email is flagged as "Not valid emails" below the list. If some invites fail — for example an address that's already a member — those stay in the box with an error while the rest go out.
The document share dialog is unchanged: it still treats what you type as a single search.
If the email you enter belongs to someone who already has a Corca account, the invite goes to that account, and the row shows their name and avatar instead of an email address.
Each person can have only one pending invite. Inviting the same person again, whether by email or by username, shows a pending-invite error, and inviting someone who is already a member shows an already-a-member error. When someone joins the team, their row disappears from the Invited list.
Invite links
Invite links are listed in their own Invite links section. Each click on Create Invite Link makes a new link, so you can give different people different links. Anyone signed in who opens an invite link joins the team.
Changing a member's role
Owners and admins can change a member's role from Team Settings
Only owners and admins see the role dropdown. Members see each person's role without being able to change it.
The change applies immediately for everyone — no refresh needed. Owner isn't in the dropdown; it can't be assigned to someone else from here.
Shared editing and updates
Changes made by one member appear automatically for everyone else. The workspace stays synchronized without refreshing the page.
Published team content
Documents moved into Published become accessible through the team’s public page while remaining editable inside the workspace.
Switching between teams
You can belong to multiple teams at the same time. Use the team switcher in the left sidebar to move between workspaces. Opening a link to a chat in another team you belong to switches you to that team automatically. If you aren't a member, the chat shows as not found.
Each team remembers the last document you had open, so returning to a workspace restores your previous context automatically.
Locking a document
Lock a document to make it read-only for everyone — including yourself — until it's unlocked. Open the document's context menu and choose Lock Editing, or click the Locked pill next to the byline and toggle it from there. Anyone with write access can toggle the lock, not just the owner — this prevents a document from being trapped with no one able to reopen it.
While a document is locked, editing is disabled for everyone with it open, live and without a refresh. A gray Locked pill appears next to the byline; click it to open a small toggle for Lock Editing without leaving the document. Everyone can still read, copy, fork, download, and share the document. Unlock it the same way to restore editing.
Locked documents also show a lock icon on their row in the left sidebar. Hover the row and the icon swaps for the usual three-dot menu; click the lock icon itself to open the full context menu — Duplicate, Fork, Lock Editing, Copy Link, Download PDF, and more — right from the sidebar. Unlocked documents and trash never show a lock icon.
If you don't have write access to a locked document, the pill still appears but isn't clickable.
Locking is different from sharing permissions. Permissions decide who can open or edit a document, while locking overrides editing for everyone at once — even users with edit access, and the owner, cannot change a locked document until it's unlocked. Use sharing to control access, and locking to temporarily freeze a document for everyone.
Locking takes effect immediately for everyone in the document — Recognize and the resize handles disappear without a reload.
Locking a single block
You can also lock one block instead of the whole document. Hover the block, open the line options menu in the gutter, and toggle Lock Block. The rest of the document stays editable.
A locked block can't be edited by anyone, including you, until it's unlocked, and math inside it can't be changed. Suggestions don't appear inside a locked block either, so a locked expression won't be rewritten by an accepted suggestion. Clipboard actions and collapsing still work, so you can copy a locked block or fold it away. A selection that spans locked and unlocked blocks is treated as locked.
This is useful for a reference formula, a set of given values, or a result you want to keep fixed while you keep working around it.
Notifications
Notifications open in a panel from the bell. Each row shows the sender's avatar — a link to their team page — a heading, and a preview. Timestamps are relative: "Just now", "
Invite and share rows put Decline on the left and the primary action on the right. Unread rows keep a colored background and a dot; new notifications appear in real time and are marked read as they scroll into view.
Presence
You can see collaborators' cursors and pointers as they move through a shared document. Your own cursor never appears as a remote cursor, even when you have the same document open in another tab.
Viewing a document you can't edit
On a document you have view-only access to, the right sidebar hides the editing panels — block creation, style panels, the symbol palette, and Taylor Series. The object panel still appears, showing each value's Type, Value, Unit, and Color as plain text — you can't click into a row to edit it or insert from it. You keep the bottom menu — Share, Download, Fork, and connection status — so you can still copy the document to your own workspace.
Recognize is hidden on images, and images, graphs, embeds and charts can't be resized.
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